Military PMP Application Examples – Quick and Easy Guide
- Rohit Gupta
- 2 days ago
- 6 min read
In our experience of writing over 500 approved PMP applications, we’ve worked with several military professionals who struggled to translate their military experience into the language required for the PMP application. Most of these individuals were in the process of transitioning out of the military and into a corporate career. While many held leadership and team management roles during their military service, a common challenge they faced was presenting that experience using PMBOK-aligned project management language.
In this quick and essential guide, we’ve included real examples of military PMP application content that you can use to understand how to frame your own military project management experience in PMI terms. We’ve also provided tips on selecting the right projects and how to effectively write them for your application.
However, if you’re looking for step-by-step guidance on submitting your application, check out our article on How to fill your PMP application form like a pro?.
What types of military projects would be suitable for the PMP application?
To understand the types of projects you can select to include in the PMP application, it helps to understand the definition of a project according to PMI: “A project is a temporary endeavour to accomplish an objective usually involving a team.” So, as long as the initiative you were involved in met this definition, it can be used as a project for the PMP application.
Military projects are often complex and filled with terminology that may be unfamiliar to those outside the armed forces. That’s why it’s crucial to strip away military jargon and describe your projects in clear, business-like language.
To illustrate the above point further, here are some military project titles and how they can be translated to easy-to-understand project management language.
As you can see from the table above, irrespective of the type of project you were involved in, what matters is how you’re able to rephrase military jargon into easy-to-understand civilian language.
Military PMP Application Examples
Here are two complete examples of military PMP applications to help you understand the format, structure, and style of language you should use when writing your own application.
Military PMP Application Example 1
Project Title: Development of training programme for Air Force personnel.
Project objective: The objective of this project was to plan, design and execute a training programme for logistics teams within the Air Force.
Project Outcome: The outcome expected from this project was to ensure that the logistics personnel are fully prepared to carry out their duties, follow processes and execute protocols whenever required, equip the team with the necessary skills and knowledge, establish effective communication channels and enable seamless coordination between personnel.
My Role on the Project: Project Manager
My Responsibilities:
IN - Assessed and analyzed current processes, procedures and documentation.
IN - Developed a project charter in collaboration with the stakeholders and other managers.
IN - Determined the scope of the project.
IN - Determined the project phases.
IN- Created success criteria for the project.
PL - Developed a project management plan for the project, including schedule, cost, procurement, resource, communication and stakeholder management plans.
PL - Collected the project requirements and prioritized them.
PL - Created a project work breakdown structure.
PL - Planned the project activities and developed the schedule and milestones.
PL - Determined the quality standards and processes which would apply to the project.
PL - Set up project logs and registers.
PL - Conducted a project kick-off meeting with the project team.
PL - Gained formal approval of all baseline plans.
EX - Ensured project execution according to plans.
EX - Produced project deliverables in accordance with the project scope.
EX - Assigned work to project personnel.
EX - Managed all project aspects on a day-to-day basis.
EX - Managed project risks, issues and changes.
EX - Implemented approved changes and workarounds.
EX - Evaluated team performance and delivered training.
EX - Gave recognition to the team for their achievements and efforts.
EX - Removed team impediments.
EX - Reported project progress.
M&C - Took action to recover the project from deviations.
M&C - Compared project performance against set baselines.
M&C - Managed project variances.
M&C- Performed integrated change control
M&C - Updated project documents with new information
CL - Obtained acceptance of project deliverables.
CL - Gathered project lessons in a knowledge base.
CL - Created final project reports summarizing project accomplishments, challenges, risks, issues and follow-on actions.
Project Deliverables: The deliverables of this project included the design and implementation of the training programme, including training needs assessment, obtaining training resources and equipment, establishing communication channels, organizing workshops and meetings, development of an asset management system and various training documentation.
Military PMP Application Example 2
Project Title: Development of Advanced Imaging Technology Solutions for US Military
Project Objective: The objective of this project was to develop and deliver advanced imaging technology solutions for the US Military, enabling them to collect evidence and intelligence accurately and safely.
Project Outcome: The outcome expected from this project was to improve the capabilities of the US Special Operations Command by providing them with advanced imaging technology solutions, enhancing their safety, aiding in evidence and intelligence collection, and enabling them to conduct operations more effectively.
My Role on the Project: Project Manager
My Responsibilities:
IN – Performed a feasibility study for the project and developed the project business case.
IN – Initiated the project using a project charter.
IN – Created a stakeholder register and documented information.
IN – Liaised with various senior stakeholders and obtained project funding.
IN – Captured several project risks, challenges, constraints and assumptions.
PL – Developed a comprehensive project management plan, including subsidiary plans such as scope, cost, schedule, quality, risk, change and configuration management plans.
PL – Determined the project scope and created a work breakdown structure (WBS).
PL – Estimated project budget, developed schedule and milestones.
PL – Created project communication and stakeholder management strategy and plan.
PL – Held a project kick-off meeting before project execution.
EX – Ensured project execution according to the plans.
EX – Managed project team and removed issues and impediments for them.
EX – Conducted frequent meetings with project staff and contractors to assess the progress of the project.
EX – Ensured thorough testing of produced deliverables and obtained approvals.
EX – Reported project performance to senior stakeholders.
M&C – Monitored and controlled project aspects such as budget, schedule, scope and quality.
M&C – Took corrective action to ensure the project recovers from variances.
M&C – Implemented change management plans to deal with project changes and issues.
M&C – Collected project data and forecasted its performance against its baselines.
M&C – Ensured project complies with configuration standards.
CL – Confirmed completed project work aligns with the scope and quality requirements.
CL – Performed closure of project phases in sync with the plan.
CL – Handed over completed deliverables to users.
CL – Obtained acceptance from the customer of the completed deliverables.
CL – Captured lessons learnt and learnings into a company database.
Project Deliverables: The major deliverables of this project included advanced imaging solutions, which included hardware components such as portable X-ray systems, imaging devices and control units, and software components which are compatible with other communication and monitoring systems.
Important PMP Application Tips for Military Project Descriptions
A mission you were part of is essentially a project, so don't hesitate to present it as one.
It dosen’t matter what division or branch of the military you were in [combat or non-combat]. Projects can be undertaken in any area or domain of the US military.
Combine smaller projects or missions with similar goals into a larger initiative.
Avoid jargons and use layman language. Keep it easy to read and understand.
Provide evidence of leadership and oversight.
Administrative roles can also qualify as projects.
Frame Your Experience Around PMP process groups.
Mention the deliverables of the project.
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